Web Transmission

If you are a small business with less than 250 employees, you can transmit employee purchase information using our Web Transmission site. This option stores a separate database of employee payroll deduction records for the purchase of CSBs. This website is secure, accessible, and maintained by your organization.

The data is subsequently transmitted to the Bank of Canada, once authorized by your organization, on a predetermined schedule. Alternatively, you can use a Proprietary Payroll System or a Payroll Service Provider if you don’t want to use the Website Transmission option.

To enroll for the Website Transmission option:

1. Complete the Sponsorship Form
   This information is necessary to register your organization as a sponsor of the Payroll Savings Program and to establish who will be responsible (as the subscriber) for accessing, maintaining and transmitting data to the Bank of Canada. Employer Sponsorship Form ( SPONS )
2. Obtain an Access Key
   Access key is a unique electronic credential (username/password) that you use to communicate securely with online government services. Your access key will not expire if you use it at least once a year. To obtain an access key, click here to register. On this site you will be able to create your own unique user ID and password. You will also be able to select and answer three questions that will be used in the event that you forget or wish to change your password, or if you want to revoke your access key.
3. Access the Website Transmission site for the first time
   When the Bank of Canada receives the Sponsorship form indicating the identity of the subscriber, a Personal Identifier (PID) and a Personal Identification Number (PIN) will be emailed to the subscriber. By accessing the Web Transmission site, the subscriber will be directed to the site where they can enter their access key user ID and password.

   Once the subscriber clicks ”OK” he/she will be directed to the Website Transmission application, and will then enter his/her PID and PIN. (Note that the PID and PIN are required only the first time a subscriber accesses the Website Transmission site. For subsequent visits, only the access key user ID and password are required.)

4. Run the Annual CSB Campaign
   The Campaign Director will run the payroll sales campaign.
5. Pick Up the Employee Data File
   The CSB Campaign generates a spreadsheet listing all contributions made. Campaign Directors need to download the information to update their contribution information.
6. Enter the Employee Records
   The subscriber enters the employee records in the database (name, SIN, deduction amount, etc.). This must be completed prior to your organization’s first pay in December. The information provided here is protected under the provisions of the Privacy Act and will be used only for the purposes for which it was collected. For more information, please see our Privacy Policy.
7. Wait for Notification of Deduction
   Once the subscriber has confirmed the organization’s pay schedule, a notification of the forthcoming deduction will automatically be sent by fax or email, four business days before each effective payday. In the event that we haven’t heard from the subscriber, a reminder will be sent two business days before the effective payday.